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Inventory Specialist

Job Introduction

Supervision Received/Exercised: Reports to Logistics Supervisor / No Direct Reports


Job Summary:

Responsible for coordinating weekly cycle counts as well as coordination of month end activities. Identify root causes of inventory discrepancies and work cross functionally to resolve. Proactively work to prevent unnecessary aging of materials to prevent loss. Lead by example, train material handlers on cycle counting effectively and educate on the importance of inventory accuracy. Conduct regular cycle counts and update perpetual inventory.

Role Responsibility

Job Duties:

Duties may include, but are not limited to the following:


Point person for day to day inventory issues

Manages cycle counts for area of concentration: generates cycle count list, does daily cycle counting, and cycle count corrections

Root cause analysis of inventory discrepancies, look for solutions to recurring problems

Report back to production inventory transaction errors and return to stock issues

Track and maintain inventory accuracy in all warehouses

Update and  maintain weekly tracking metrics

Account for all production batch tickets, check for variances/errors, and file

Respond to count requests from various departments promptly depending on priority

Run lot aging reports daily, sample product for evaluation, escalate aging issues to minimize financial loss

Process discontinued materials

Ensure accuracy of transactions

Manage the donation and liquidation processes


Required Competencies & Knowledge:


Knowledge of: 

Hearthside Food Solutions products, production and inventory processes.  

Material handling, Receiving warehouse and flow of materials


Skill in: 

Organization and time management

Data analysis and problem solving using defined methodologies

Decision making

Forklift operation


Ability to: 

Lead by example, promote team work

Communicate effectively both verbally and in writing.

Ensure collaborative relationships with Hearthside staff

Work effectively with all levels of the organization

Issue and receive instructions using guidelines

Utilize ‘best in class’ behaviors with focus on safety, quality, and policy focus

Multi-task and respond to non routine requests

Operate fork lifts, pallet jacks, scissor lift and shuttle truck

Work in a detailed oriented fashion


Proficiency in:   MS Office Suite, and Excel (SAP a plus)


Work Environment:

Work is primarily done in an office and warehouse setting.

Frequent production environment exposure which includes noise, dust, moving machinery, fork lifts, and fluctuations in temperature.


Physical Requirements:

Sitting at a work station for extended periods of time

Stand, walk, climb stairs on a frequent basis

Must be able to lift up to 50 pounds on an infrequent basis

Climb on and off a forklift frequently

The Ideal Candidate

Minimum Qualifications:

High School Diploma or equivalent

2 years experience in inventory control

Demonstrated math skills

Demonstrated computer skills; MS office and email, SharePoint a plus

Experience with ERP programs, SAP a plus

Hearthside Food Solutions


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